![]() Trainees who will be designated as a Chief, at any part of the academic year: If a trainee will hold a Chief designation, please complete the Job Profile Change/Program Transfer Form and submit to the Appointment Manager, listing the Chief Resident/Fellow dates. **Job Profile changes will be completed by the GME Office after the programs has advanced the residents/fellows to the next academic year. Programs must submit the Job Profile Change/Program Transfer Form to the Appointment Manager. Resident (10328) changing to Acting Instructor – Provisional (10124).Adding the Chief designation to Resident (10328) or Fellow (10439) job code.Job Profile Changes : Job Profile changes can only be completed by the GME Office. Prior to their start date, receiving programs will have limited ability to view the MedHub profiles of their transferring residents/fellows. Please note that residents/fellows can only be assigned to one program at a time. Programs receiving residents/fellows from another UW program must submit the Job Profile Change/Program Transfer Form located on the Appointments and Credentialing page on the GME website to the Appointment Manager by the due date on the appointment timeline. Transferring Residents/Fellows: Training records for residents/fellows transferring into a UW program from another UW program can only be updated by the GME Office. ![]() Please submit a complete list using the Job Profile Change/Program Transfer Form located on the Appointments and Credentialing page to Appointment Manager to add any training gaps prior to advancing your trainees. Gaps between appointment years: If any of your residents/fellows will have any gaps in training between appointment years (e.g., week of LWOP between R1 and R2 years), the training gap will need to be added before you can use the advancement wizard. When the extension is approved by GME, communicate the extension to Department HR to ensure compensation is adjusted accordingly in Workday. Refer to the Procedures for Submitting Extensions of Training Requests on the GME website. Extension requests are due to the Appointment Manager by February 28 via the Request for Training Extension form. Programs that have residents/fellows who will be extending their current year appointment (e.g., due to extended leave, remediation) may not be advanced to the next R-level until an RFPA amendment to extend a current appointment has been submitted to the GME Office. See GME Appointment Policy.Įxtensions on current AY appointments: Do not advance these trainees in MedHub. Submit considerations via the Request for One-Step Stipend Increase form by March 31. One-step stipend increase requests: Programs may request a one-step stipend increase for trainees who have previously completed clinical training experiences deemed relevant to the current training program. As the start of the academic year approaches, GME will update the email fields for “Work” and “Personal” accordingly. To ensure your incoming residents and fellows receive the onboarding package, this is correct, as MedHub’s functionality will only send onboarding packages to the email address listed here. When adding your new trainee to MedHub, the “Email (Work) *” field will be populated with the personal email address entered when the new profile is created. ![]() Non-UW, academic email addresses are usually invalid after their training program ends, which could cause communication issues during the onboarding process. Please review the items in the “Before You Begin” section below before proceeding with any MedHub functions.Įmails for Incoming Residents/Fellows: For trainees who are new to UW and do not have a UW NetID, please use a permanent email address to enter into MedHub (e.g., gmail or yahoo), rather than the one they are assigned by their current institution (e.g.
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